Quick Guide to Google Docs

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About

gdocsYou can use Google Docs to create personal documents, spreadsheets, slidesets, as well as share them with others or work collaboratively on them

Website: docs.google.com
Availability: Hosted
Cost:
Free

Key features

driveGoogle Drive is the home of Google Docs, and here you can also upload files and folders as well as synchronize files with your own devices, so that if you change a file on the Web, or on your computer or on your mobile device, it updates every device where you’ve installed Google Drive. That means you’ll always have the latest version of your files and Google Docs available.

You can upload a file to Drive from your computer, or create a new file (see screenshot to the right), of one of the following types (see screenshot below):

docsYou can create documents on your own or with others, and the collaboration functionality of means that each person has an equal ability to add, edit, or delete items, whilst only one master version of the document is maintained – and what’s more the master document is updated in real-time.

If you are already familiar with Microsoft Office tools (Word, PowerPoint and Excel), then the interface looks very similar, so you shouldn’t have any trouble transferring your skills.

By default your file is private – it is only visible to you and can be edited by you. To share the document with others, you click the Share button.

docsshare

You can either share your document with a specified group of people by entering their email addresses, and giving them the relevant rights …

share

… or you can get a shareable link that anyone can view or edit or comment.

With Google Slides you also have the facility to present your slides online. Simply select Present in the top right hand corner, and then decide how you want to present it

formshareGoogle Forms lets you gather information from a number of people quickly, and store the data in a spreadsheet where you can analyse it. Questions can be of different types, and you can make any question a required question (as appropriate). When you have finished creating the questions, you can select a Theme for your Form – and there are hundreds to choose from. You can then send the form by email or get a shareable link or embed code.

You can then view the responses either as a summary or the raw data as a spreadsheet. Note: The spreadsheet that is generated is stored on your Google Drive. Once you have collected the data in your spreadsheet you can then do whatever analysis of the data you require.

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